Quote by the ton. Book by the load. Never miss a call.
For landscape & aggregate supply yards selling mulch, rock, sand, decorative stone, and topsoil. Rylo OS - Yard is a productized front office — voice AI that quotes by the cubic yard, an SMS layer that confirms every delivery, and QuickBooks invoicing that triggers itself the moment a load lands. Built by a P.E. who ran mining operations for 15 years.
Your phone rings when you're on the loader.
Independent yards doing $500K–$2M lose 27% of calls to voicemail. 85% of those callers don't call back. For a tri-axle of clean fill that's $400–$1,800 per missed call. The owner answers what he can after hours; the rest go to voicemail. Paper tickets get scattered. A/R runs 45+ days because invoicing happens when there's time, and there's never time.
The standard fix is hiring an office admin — $42K to $54K/yr all-in. Many yards can't justify that on margin. The other fix is "answering services" that read scripts and don't know what a cubic yard is.
Rylo OS - Yard is the third option: a productized operations layer that knows your catalog, your zone pricing, your bulk-tier breaks, and the seasonal rhythm of a yard. Voice. SMS. QuickBooks. Scheduling. Reviews. Owner briefing. One install fee, one monthly retainer, locked pricing.
Six modules. Configured for yards. Built once, refined per client.
Voice AI sized for material sales
Inbound calls answered 24/7 in a natural voice that knows what a tri-axle load costs, prices by the cubic yard or ton, understands delivery zones, and speaks the language of bulk material — clean fill, 57s, screened topsoil, dyed mulch.
Delivery scheduling that respects the yard
Loads booked into your calendar with conflict detection: don't double-book the loader, don't promise a window the driver can't hit. 6 AM SMS goes to the driver with the day's addresses, loads, and notes. No paper tickets misplaced.
QuickBooks auto-invoicing
Invoice triggers the moment a delivery is marked complete. Pay link goes to the customer. Day 7 / 14 / 21 payment follow-up runs without you lifting a finger. A/R days drop. Cash flow stops being a guessing game.
Reviews & reputation, on autopilot
Google review request goes out 24 hours after every completed delivery. AI drafts your responses for one-tap approval. Yards that work this loop see their Google rating climb measurably over 90 days.
Low-stock alerts before you run out
Yard worker updates inventory from a phone form at end-of-day. When a SKU drops below threshold, the system pings the owner with a reorder draft ready to send to the supplier.
7 AM owner briefing
Every morning: yesterday's revenue, today's deliveries, overdue invoices, low stock, and the one thing that needs your attention. Delivered to your phone in under 180 words. The yard runs itself; you stay informed.
Call the demo. Get quoted live.
The Rylo OS - Yard voice agent picks up. Ask for a load, get a price, hear the agent before you see ours.
Try: "How much for 3 yards of #57 stone delivered to 41048?"
The receptionist that doesn't go to voicemail.
Rylo OS - Yard quoting a load of #57 stone on a real intake call. Hear the agent before you see the price.
20s · Pre-generated · No real customer data
Three tiers. Locked pricing. Nothing hidden.
For supply yards doing $500K–$2M/yr. Does the work of a part-time office admin ($42K–$54K/yr all-in) — without the hire. Standard is the tier we recommend for most yards. Two ways to pay — install upfront, or no install fee on a 12-month commitment.
Starter
- Voice AI + SMS intake, one phone line
- Product catalog & pricing responses
- Automatic order logging
- Google review requests
- One location, single phone line
Install: 14 calendar days after intake
Standard
- Everything in Starter, plus:
- Delivery scheduling + conflict detection
- 6 AM driver briefing SMS
- QuickBooks auto-invoicing + pay links
- Day 7 / 14 / 21 payment follow-up
- Low-stock alerts to owner
- Monthly owner dashboard + Loom walkthrough
Install: 14 calendar days after intake
Premium
- Everything in Standard, plus:
- Multi-location support
- Custom reporting
- Priority SLA (4-hour response)
- Quarterly strategy call with Jon
- 2 add-ons included per quarter
Install: 21 calendar days after intake
Install timelines cover inbound voice and your existing tools. Outbound texting and calling need carrier registration and regulatory approval, which can add roughly 1–3 weeks outside our control — we start it on day one so it runs alongside the build.
Yard-specific questions.
What's a tri-axle load worth missing? +
Depending on material and distance, $400–$1,800 per missed call. Industry data shows 27% of SMB calls go to voicemail and 85% of those callers never call back. For a yard doing $1M/yr, that math is rarely worth ignoring.
Does it know my pricing — including bulk discounts and delivery zones? +
Yes. The Voice AI is configured against your actual product catalog, your bulk-tier pricing, and your zone-by-zone delivery rates. We sit with you for 60 minutes during install to capture every edge case. No quoting blind.
Will it work with QuickBooks Desktop, or only Online? +
Both. Rylo OS - Yard connects to QuickBooks Online via API for instant sync; for QuickBooks Desktop, we use a scheduled sync that runs nightly. Either way, your bookkeeper sees clean invoices in the system they already use.
What if the AI gets stuck on something weird? +
Hard-coded escalation. If the AI can't confidently quote, can't book, or hears something off-script ("this is an emergency," "my truck is leaking diesel"), it pivots to a human handoff — routes to your existing line or voicemail. Errs on the side of escalation, not improvisation.
What's the difference between Starter, Standard, and Premium? +
Starter is voice + SMS + order logging — what most yards need to stop missing calls. Standard adds delivery scheduling + QuickBooks invoicing + the morning briefing — the full operations layer. Premium adds multi-location, custom reporting, and a quarterly strategy call with the founder. We recommend Standard for most yards.
How fast can outbound texting and calling go live? +
Inbound voice stands up quickly. Outbound texting and automated calling are the one variable — business SMS and AI calls need carrier registration and regulatory approval (industry-standard ~1–3 weeks) before they can switch on. We file that paperwork on day one so it runs alongside the build, and we keep you posted on status.
More general questions on the main FAQ.
Ship Rylo OS - Yard at your yard.
15-minute call. We ask what's actually broken in your operation and tell you honestly whether Rylo OS - Yard fits. No pitch deck.