Every call answered. Every quote same day.
Voice, quoting, scheduling, and invoicing for supply yards and excavation contractors. Built by a P.E., live in 14 to 21 days.
Founder takes every call. Month-to-month. No cancellation fees.
Caller: “Need 12 ton of 57s to Hebron by Thursday.”
Sally: “12 tons of #57 limestone delivered to Hebron is $612. Thursday morning or afternoon?”
Illustrative console. Live numbers appear only on a real install.
One operating layer for the whole trade. Working 24/7.
Answered, quoted, booked, invoiced. Before the caller hangs up.
Phone Sally answers from your catalog and pricing, books the delivery, and writes the order to your system. Anything unusual routes to you before a customer hears it.
See both systems →- NODE/01 Customer phone INBOUND · 24/7
A customer calls the business number. Nights, weekends, both hands on the loader.
- NODE/02 Twilio line CLIENT'S EXISTING NUMBER
The carrier picks up on the second ring and routes straight to the agent.
- NODE/03 Retell voice agent AI RECEPTIONIST
Quotes from the live catalog, answers hours, takes the order, books the delivery.
- PRE-CALL ← DYNAMIC VARS (HOURS · DATE)
- POST-CALL → ANALYSIS WEBHOOK
- NODE/04 Netlify function WEBHOOK · FAN-OUT
Validates the call analysis, writes the order, and fans out every notification.
- OUT/01 Airtable ORDERS ROW CREATED
- OUT/02 SMS OWNER + CUSTOMER CONFIRM
- OUT/03 Email BRANDED RECEIPT · RESEND
We've got the call logs.
Phones, quoting, delivery scheduling, and QuickBooks invoicing running on Yard OS in production.
Lead qualification, same-day estimates, and daily crew logs running on Dirt OS in production.
A real Yard OS voice agent. Call it, ask for 12 tons of #57 delivered to Hebron, and hear a quote before the fit call.
Client quotes appear here once approved in writing. No invented testimonials.
Free tools. No email gate.
All tools →One family. Four ventures.
Rylo AI Systems is the operating company. The rest is what the Mays build on the side, together, from Hebron, Kentucky.
Meet the team →
Common questions, honest answers.
Where should I start? Do I have to commit to a build?
No. Call the demo line, run the free tools on your own numbers, then start with a $249 ROI Snapshot that credits toward an audit. Step up to a build only when the numbers make sense.
How long does it take to set up?
Roughly 14–21 calendar days from signed agreement to live. Carrier registration for outbound texting starts on day one so it runs in parallel.
Do I have to switch from QuickBooks or my existing software?
No. Rylo connects to QuickBooks, your existing phone number, and your Google Business Profile. We connect to your tools, we don't replace them.
Can I cancel? Are there long-term contracts?
Month-to-month. 30-day written notice. No multi-year contracts, no cancellation fees.
One email a week for Kentucky business owners
What we built for a real client that week, what worked, and what broke. Written by the licensed engineer who builds and runs these phone systems. Unsubscribe anytime.
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